Job address
US
Company size
11-50 employees
Job sector
Business Management & Administration
occupation category
Secretaries and Administrative Assistants, Except Legal, Medical, and Executive
Job type
Contract
Work environment
In person
Company Overview
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Job details
Required skills
- Google Docs
- Apply bullets and automatic numbering.
- Undo the previous action.
- Use the printer/plotter
- Log in and out of a Google account and navigate to Google Docs.
- Identify the parts of the Google Docs interface, including menu bar, toolbar, document title, comments button, and share button.
- Open a new or existing Google Docs document.
- Rename a document.
- Use Spelling and grammar check.
- Format text: size, color and font type.
- Set text spacing and alignment.
- Cut, copy and paste text.
- Modify page setup, including margins and orientation.
- Insert objects into a document, including images, links, and tables.
- Download a document in another file format, such as Word or PDF.
- Share a document, being intentional about the difference between viewer, commenter, and editor.
- Collaborate with others in Google Docs by using suggestion mode to track changes, accepting edits, and adding and replying to comments.
- View and restore a previous version of a document.
- Microsoft PowerPoint
- Open a new or existing PowerPoint presentation.
- Insert new slides, duplicate, or reuse slides.
- Manage text (insert, delete, copy, cut and paste, drag and drop, format, and use spellcheck).
- Apply or change a theme.
- Use zoom control.
- Insert items into a presentation, resize, and adjust them (video, chart, pictures, clip art, screenshots).
- Add a textbox, adjust it, resize it, or delete it.
- Use the quick access toolbar.
- Apply and customize slide transitions (select, preview, add sound, automatic advance).
- Play a slideshow, advance through the slides, and end slideshow (using screen toolbar features).
- Save a presentation as a .ppt, .pdf, .png, etc.
- Create handouts.
- Print a presentation.
- Identify parts of the PowerPoint screen (slide navigation pane, slide pane, notes, the ribbon, quick access toolbar, and scroll bars).
- Change the view (normal view, slide sorter, reading view, slideshow view).
- Insert, delete, and move slides using slide navigation pane.
- Understand the basics of PowerPoint etiquette (limited text, text that stands out on background, clear titles).
- Using Email
- Tell the difference between a URL and an email address.
- Log into email.
- Add an attachment to an email.
- Define email and identify common email clients.
- Register for a new email account, using a professional user name and a strong password.
- Create and send an email, including recipient address, subject, and message.
- Open and reply to an email.
- Understand why and how to reply, reply all, and forward an email.
- Open and download an email attachment.
- Manage email: Delete and retrieve messages, identify spam, and unsubscribe from unwanted mailing lists.
- Understand basics of email etiquette (using salutations and closings, avoiding all caps, making use of the subject line, understanding when it's ok to forward messages, knowing who to cc or bcc, etc.).
- Use caution when opening or replying to an email from an unfamiliar source, downloading attachments, following links, or giving out personal information.
- Sign out of email, especially when using shared computers.
- Microsoft Excel
- Create headings and freeze them.
- Enter data in a cell.
- Copy and move cell entries.
- Insert and delete rows and columns.
- Write a formula in the formula bar (-, +, *, /).
- Select a range.
- Open and close a workbook.
- Save a workbook, being intentional about name and location.
- Identify parts of Excel Screen: ribbon, formula bar, active cell, name box, column letter, row number, Quick Access Toolbar.
- Locate a specific cell.
- Format cells and text: bold, underline, size, merge and center, wrap text, number (currency, time, percentages, etc.)
- Adjust row and column size.
- Identify worksheet tabs, create a new tab, rename tabs, and rearrange tabs.
- Use Auto Fill and AutoSum (Sum, Average, etc.) and understand the differences between them.
- Sort (least to greatest, alphabetically, etc.) and filter data.
- Insert a chart to display data.
- Select a print area, choose page orientation, and print.
- Mac OS
- Identify the operating system used by a computer.
- Demonstrate knowledge of System Preferences.
- Use the MacOS Help menu.
- Identify the parts of the Mac OS interface (desktop, Dock, Menu Bar, etc.).
- Use Finder or Spotlight to locate files and folders.
- Open applications using Siri, Spotlight, Launchpad, the Dock, or the Applications Folder, and pin apps to the Dock.
- Identify icons, functions, and any file extensions related to basic office software (Word, PowerPoint, and Excel) and default Apple programs.
- Move documents and files, and create new folders.
- Delete files and apps, and recover them from the Trash.
- Identify peripheral devices on a computer (flash drives, camera, etc.) and cloud storage options (e.g. iCloud).
- Minimize and maximize windows.
- Close, switch between, and quit applications.
- Use the App Store to add and update apps.
- Log out of, restart, and shut down a computer.
- Define digital footprint.
- Understand why a digital footprint is important.
- Demonstrate how to manage an online identity responsibly.
- Demonstrate ability to manage privacy settings.
- Understand breaches of privacy and the dangers these represent.
- Define cookies and understand how these are used to track a digital footprint.
- Understand the potential benefits of having a digital footprint.
- Understand that actions online can have unintentional impacts to your digital footprint.
- Windows
- Open, close and switch between windows.
- Shut down, restart, and log off a computer.
- Identify the parts of the Windows 10 interface (desktop, taskbar, etc.).
- Demonstrate knowledge of the Windows Start Menu, including Get Help.
- Demonstrate ability to search for a file, program, or document.
- Identify icons, functions, and any file extensions related to basic office software (Word, PowerPoint, and Excel) and default Windows programs (Microsoft Edge, Windows Defender, etc.).
- Start and exit programs.
- Demonstrate knowledge of Windows File Explorer and identify drives on the computer, as well as cloud storage services (e.g., OneDrive).
- Move documents and files, including to and from Recycle Bin.
- Use Settings to uninstall or modify apps.
- Information Literacy
- Define a problem, formulate a question, or identify a decision that needs to be made.
- Define the kind of information needed to complete the task.
- Plan steps required to solve the problem or accomplish the task.
- Recognize the costs, in time or money, and benefits of accessing different sources of information (article, newspaper, consumer reports).
- Make use of hyperlinks to follow desired/required path of information.
- Determine the quality of information by identifying bias, assessing the reliability of sources, and identifying the impact of context.
- File/store information in a format that facilitates ease of access for future use (e.g., file naming, folder organization, bookmarking, etc.)
- Monitor extent to which information solves a problem and know when additional information is needed.
- Synthesize relevant information from one or more sources.
- Integrate new information into current knowledge and use it to support understanding, views, perspectives, or opinions.
- Act on information to solve basic problems or answer a question.
- Select appropriate format for sharing information, based on audience and purpose, and distribute to intended audience.
- Evaluate the result of gaining/using the information. Was the question answered? Was the problem solved? Was a better decision made? Was a goal or objective met?
- Identify the purpose for accessing information (how the information will help solve the problem, answer the question, make a decision, or accomplish a goal or objective).
- Identify types and formats of information found online (articles, databases, images, videos, etc.).
- Demonstrate use of efficient search strategies to hone in on relevant information.
- Locate relevant information in media found online, including text, video, images, etc. Locate the source of the information.
- Demonstrate basic understanding of use of non-Internet sources of information (personal documents, Excel spreadsheets, etc).
- Discern between relevant and non-relevant information in an information source and select the information that addresses the issue that motivated the search.
- Microsoft Word
- Open a new or existing document.
- Identify the parts of the Word window, including the Ribbon, Status Bar and Quick Access Toolbar.
- Save a document, being intentional about name and location.
- Identify file extensions that can be opened by Microsoft Word.
- Cut, copy and paste.
- Modify page layout, including margins and orientation.
- Close a document.
- Insert objects into a document, including images, shapes, hyperlinks, and tables.
- Describe the meaning of time management.
- Compare time techniques, tools, and strategies.
- Recognize the personal, social, and professional benefits of time management.
- Identify when there is a need for managing time.
- Describe the common causes of procrastination.
- Recognize that a good time management plan is purposeful, sustainable, and includes accountability.
- List the strengths and weaknesses of individual tools in the time management toolbox.
- Determine the appropriate time management tool or strategy for a situation.
- Utilize strategies for prioritizing tasks.
- Identify activities that are time sinks.
- Explain the benefits of organization as a tool for saving time.
- Engage in and model the development of a time management plan.
- Describe the steps of developing a personalized time management plan.
- Recognize self-assessment tools to personalize a time management plan.
- Evaluate how time choices align with priorities
- Define the term “human resources”.
- Classify the basic human resource functions such as recruiting, selecting, training, developing, and compensating.
- Categorize the basic responsibilities of a human resource manager, including advice and counsel, service, policy formulation and implementation, and employee advocacy
- Describe the purpose of the Civil Rights Acts, EEOC legislation, women’s rights, and rights of the elderly and disabled, as they apply to human resource functions.
- Demonstrate an awareness of federal and state administrative agencies, their duties, and how they affect human resource managers.
- Describe the “Right to Know” law and the Whistleblower Protection Act.
- Explain the importance of strong policies and procedures for dealing with sexual harassment.
- Examine contemporary social and political human resource issues, such as sexual orientation, immigration reform and control, and Uniform Guidelines on Employee Selection Procedures.
- Define performance appraisal.
- Identify the uses of performance appraisal.
- Describe the importance of performance management.
- Describe the performance appraisal process.
- Define materials management and its role in running an effective business.
- Recognize the benefits and responsibilities of materials management for various career paths.
- Explain the importance of materials management for businesses.
- List strategies for managing inventory.
- Identify safe practices for storing materials.
- Recognize the benefits and limitations associated with the modes of transportation used to distribute materials.
- Select an appropriate transportation mode given demands on cost, speed, or quantity.
- List strategies for the selection of material resources.
- Identify considerations of material, cost, and source on the selection of materials.
- Recognize that minimizing the environmental impact of materials has long term benefits.
- Describe eco-friendly practices for sustainable materials management.
- Explain the role of variable & fixed costs when calculating the break-even point.
- Recognize the break-even point as a tool for determining the success of an enterprise.
- Compare the terms profit margin and markup.
- Explain markup pricing strategies for determining an appropriate selling price.
- Compare the terms revenue, expenses, and profit.
- Interpret an income statement.
- Recognize that budgets are flexible financial tools that can be customized to meet specific financial goals.
- Explain how a budget drives the operating decisions of an organization or project.
- Describe the process of creating an operating budget.
- List components of a general operating budget.
- List strategies for forecasting financial needs.
- Explain the importance of managing the days cash on hand for sustained operation.
- Recognize the role of investment as a tool for meeting short and long-term growth goals.
- Identify ways to invest.
- Define the term “teamwork”.
- Explain the benefits of teamwork.
- Identify the characteristics of effective teams.
- Identify the characteristics of effective team members.
- Recognize how to acknowledge team members’ rights to have differing opinions.
- Identify ways to demonstrate tolerance and respect when interacting with teammates.
- Restate how effective communication contributes to a high functioning team.
- Describe the barriers to communication in teams.
- Recognize the role power dynamics have in communication.
- Explain how to give and receive feedback.
- Recognize strategies for working collaboratively with others.
- Identify strategies that increase the effectiveness of written communication.
- Recognize the characteristics of a good leader.
- Define the term “non-positional leadership”.
- List the benefits of non-positional leadership.
- List strategies to demonstrate leadership qualities.
- Explain why conflict can be a healthy process for a group of people.
- Recognize examples of resolving conflict through improved communication.
- Identify which collaborative conflict resolution technique should be used.
- Identify strategies for handling aggressive and passive-aggressive people.
- Identify strategies to employ when having difficult conversations.
- Recognize the characteristics of unconscious bias.
- Critical Thinking Foundations
- Define critical thinking and its significance in personal development and in growing your career.
- Recognize the skills that intersect with critical thinking skills.
- Explain the critical thinking process.
- Select a resolution in a given situation by utilizing the critical thinking process
- Reasoning and Strategic Thinking
- Define and compare the three types of reasoning.
- Recognize how reasoning supports critical thinking and the critical thinking process.
- Evaluate sorces using methods of reasoning.
- Describe how the process of strategic thinking complements the process for critical thinking.
- List tools and strategies for strategic thinking.
- Recognize the importance of effective organizing and planning when using the critical thinking process.
- Describe how metacognition, cognitive flexibility, and reasoning skills contribute to critical thinking skills.
- List tools for organizing thoughts, information, or tasks.
- Explain strategies for prioritizing.
- Outline a process for planning steps or procedures.
- Critical Thinking Process for Creativity
- Process for Creativity
- Recognize the relationship between thinking critically and thinking creatively.
- Define creativity and how it benefits personal and professional growth.
- Define how the critical thinking process leads to innovative and novel ideas/solutions.
- Describe how cognitive flexibility, curiousity, and objectivity support creative thinking.
- List strategies to improve creative thinking skills.
- Model using the critical thinking process for creative thinking
- Critical Thinking for Decision-Making
- Describe the benefits of developing your decision-making skills.
- Apply the critical thinking process to making decisions.
- Recognize the importance of challenging assumptions or bias to making decisions.
- Explain how our biases can influence the lens through which we interpret information.
- Describe how to identify unreliable content sources.
- Describe strategies for considering options and outcomes of decisions.
- Communicate the reasoning behind decisions.
- Translate decisions into action plans.
- Model using the critical thinking process for decision-making.
- Critical Thinking for Problem-Solving
- Describe the benefits of developing your problem-solving skills.
- Explain the importance of approaching problem-solving in a procedural way.
- Describe how the critical thinking process can be applied to problem-solving.
- List strategies to improve problem-solving skills.
- Re-state how to break down complicated issues into smaller pieces.
- Recognize the importance of challenging assumptions or biases when solving problems.
- Describe the role of emotional intelligence, cognitive flexibility, and objectivitiy in supporting problem-solving.
- Recognize types of solutions when problem-solving.
- Model using the critical thinking process for problem-solving.
- Recognize that you are creating a “Digital Footprint” for yourself that can last forever.
- Identify ransomware.
- Recognize the ways in which identity theft occurs, and how to protect yourself from becoming a victim of identity theft
- Recognize the dangers of being distracted when walking and driving because of your mobile device
- Recognize when cyberbullying is occurring.
- Recognize the various technology-based media/channels through which cyberbullying happens.
- Understanding of cyberbullying and the negative impacts associated with it.
- Identify types of cyberbullying.
- Select the best alternatives for addressing cyberbullying.
- Identify ways to help protect yourself from cyberbullying.
- Identify situations when you must report cyberbullying
- Understanding of sexting and the negative impacts associated with it.
- Identify sexting.
- Recognize the forms of sexting.
- Recognize how sexting can become public and harm your image and relationship with others.
- Identify what you should do if you receive a sexual image or message.
- Identify questions to ask yourself before sending or forwarding sexual images or messages.
- Identify situations where sending or forwarding messages may lead to consequences with the law.
- Able to explain the importance of keeping the school environment free from the hazards of sexual harassment.
- Recognize when sexual harassment is occurring
- Identify types of sexual harassment
- Select the best alternatives for addressing sexual harassment
- Identify the law that protects you from sexual harassment
- Able to explain the ramifications of making school threats.
- State the importance of effective electronic communication.
- Demonstrate the correct use of punctuation.
- Recount how to avoid common grammatical errors.
- List best practices for improving the clarity of writing.
- Describe best practices to help with editing communications.
- List best practices when writing for English as a Second Language speakers.
- Describe how to select the tone of, and correctly format, a business email.
- Outline email etiquette best practices.
- Restate approaches which can be relied upon when using work chat platforms.
- Identify the components of a business letter.
- Recognize that different forms of workplace communication are utilized depending on the message and the audience.
- Identify and define vocabulary related to business meetings.
- Describe how to coordinate meetings.
- Create professional and effective meeting artifacts.